Administrative/Clerical

This position is for a full-time Project Assistant in our St. Johns office, working with and assisting the members of our Survey services group.

• Provide full-time assistance in an office setting, supporting project managers and support staff in the Survey service group

• Works in a computerized environment requiring advanced knowledge of word processing, spreadsheets, databases, PowerPoint presentations, and graphics

• Performs varied duties including or comparable to:

o Demonstrates excellent organizational skills and attention to detail, managing tasks efficiently

o Uses MS Word, Excel, PowerPoint, and Adobe Acrobat with speed and accuracy

o Reviews materials prepared by group staff for proper language and grammar, and reviews for completeness and accuracy

o Answers external phone calls and responds to client requests

o Refers calls and visitors to appropriate staff

o Skillfully manages daily departmental functions, such as coordinated schedules, staff trainings, and management of certifications and renewals

o Processes documents according to pre-established guidelines

o Establishes and maintains correspondence and data files

o Prepares standard reports, spreadsheets, and charts

o Prepares presentation materials to support department needs

o Maintains recurring internal reports

o Requisitions supplies, printing, or other services

• May require travel on occasion throughout the state

• Required to exercise initiative, judgement, and knowledge of company practices, policies, and organization

• Maintains a close and highly responsive relationship with the supervisor and staff

• Interact with clients and contractors in a kind and professional manner

• You have 5+ years of clerical/administrative experience in a professional office or related setting or equivalent combination of higher education/experience

• You have proven proficiency in all related secretarial skills

• You can demonstrate interpersonal, written, and organizational skills

• You have the proven ability to work independently and under pressure

• High School / GED

This position is for a full-time Project Assistant in our Lansing area office, working with and assisting the members of our Applied Technologies group.

• Provide full-time assistance in an office setting, supporting project managers and support staff in the Applied Technologies service group

• Works in a computerized environment requiring advanced knowledge of word processing, spreadsheets, databases, PowerPoint presentations, and graphics

• Performs varied duties including or comparable to:
o Demonstrates excellent organizational skills and attention to detail, managing tasks efficiently
o Uses MS Word, Excel, PowerPoint, and Adobe Acrobat with speed and accuracy
o Reviews materials prepared by group staff for proper language and grammar, and reviews for completeness and accuracy
o Answers external phone calls and responds to client requests
o Refers calls and visitors to appropriate staff
o Skillfully manages daily departmental functions, such as coordinated schedules, staff trainings, and management of certifications and renewals
o Processes documents according to pre-established guidelines
o Establishes and maintains correspondence and data files
o Prepares standard reports, spreadsheets, and charts
o Prepares presentation materials to support department needs
o Maintains recurring internal reports
o Requisitions supplies, printing, or other services
o Assists in creation of letter agreements, work plans, proposals, reports, grant submissions, etc.

• May require travel on occasion throughout the state

• Required to exercise initiative, judgment, and knowledge of company practices, policies, and organization

• Maintains a close and highly responsive relationship with the supervisor and staff

• Interact with clients and contractors in a kind and professional manner

• Opportunity to conduct fieldwork including water sample collection, soil erosion inspections, and other tasks

• You have 5+ years of clerical/administrative experience in a professional office or related setting or equivalent combination of higher education/experience

• You are looking for a dynamic position where you may work on many different projects and in different capacities in a single day

• You have proven proficiency in all related secretarial skills

• You can demonstrate interpersonal, written, and organizational skills

• You have the proven ability to work independently and under pressure

• High School / GED